Office of the Registrar and Student Awards

143

Faculty Regulations

143.3 Academic Standing

143.3.1 Academic Standing and Promotion

(1)

Grades

a.

The means of assessing a student's progress and determining a student's grades may vary from one course to another, according to the nature of the course. Factors other than examination results may be used to a variable extent by instructors in determining grades. Students are informed at the beginning of each course how grades are to be determined.

b.

Students must satisfactorily complete all components of all courses.

(2)

Reexaminations: See §23.5.5

a.

Students are advised that it is not possible to make a ruling regarding remediation or reexamination until all grades for a year are received and recorded.

b.

The reexamination mark will replace the original final exam mark. Reexamination results do not alter the student's class standing.

c.

Any student who, after reexamination and/or evaluation, fails to meet promotion/graduation requirements, is deemed to have failed the year.

d.

A student who does not take a reexamination within the time period prescribed by the Faculty will not be allowed to continue in the program.

e.

Reexamination procedure:

i)

The Associate or Assistant Dean (Undergraduate Program) will specify by course the reexamination required of a failed student for the purposes of meeting promotion/graduation requirements.

ii)

All students will take the reexamination as scheduled by June 30.

(3)

Promotion and/or Continuation

a.

Progression in the program is year by year and not by courses completed. Accordingly, all students in a particular year of the program normally should be registered in the same courses in each term (§144.1.) Students will not normally register in any core (i.e., non-elective) courses from a particular year of the program until they have satisfactorily completed core courses from the previous year of the program.

b.

Academic standing is assessed on the basis of

i)

the pass or failure of individual courses and

ii)

the GPA attained in a given year of the program (including courses taken in Spring Term). In computing the GPA, grades of W and CR/NC, and grades in courses accepted for transfer credit are not included.

    Each student's academic standing will normally be assessed at the end of the regular academic year, but in Years 1 and 2 of the program, such assessment will be delayed until grades are available for the practicums completed in Spring Term. Students who are on Academic Warning will be assessed at the end of each term. See §23.6.2(1).

c.

A student who is awarded First-Class Standing or Satisfactory Standing, as defined below, will normally qualify for promotion:

    First-Class Standing: Awarded to an undergraduate student who obtains a GPA of 3.5 or above and passes all courses while enrolled in the full normal academic course load in that year (Year 1, *28.5; Year 2, *32; Year 3, *29.5). Note: First-Class Standing is not awarded in Year 4 given the limited number of graded units taken in that year.

    Satisfactory Standing: Awarded to a student who achieves a GPA of 2.0 or above if no course is failed.

d.

Conditional Standing: Assigned to a student who achieves a GPA of 2.0 or above but has failed one or more courses.

    A student who is assigned Conditional Standing will be placed on Academic Warning and must retake and pass all failed courses. Other courses are to be taken, up to a normal course load, as scheduling permits and as approved by the Faculty.

    Students on Academic Warning as a result of acquiring Conditional Standing will clear their Academic Warning upon passing the repeated courses and will qualify for promotion if they achieve Satisfactory Standing on the basis of all courses taken during Fall, Winter, and Spring terms. Students who fail a course a second time will be required to withdraw from the program.

e.

Required to Withdraw: Any student failing to obtain a minimum GPA of 2.0 in any academic year is required to withdraw from the program. Such students are not normally readmitted to the program.

f.

Probation: Students who have been required to withdraw and who have successfully appealed that decision will be placed on Probation and required to repeat the program year.

    To clear probation and qualify for promotion, the student must achieve Satisfactory Standing in the probationary year. Students who fail to do so will be required to withdraw. Any student in a probationary year who fails a course in Fall Term will be required to withdraw immediately and subsequent registration will be cancelled.

    Only one year of probation is allowed while registered in the Faculty of Pharmacy and Pharmaceutical Sciences.

(4)

Appeals and Grievances: Decisions on academic standing are made by the Faculty Council. Appeals may be made to the Academic Appeals Committee. Certain academic standing decisions made by the Faculty Academic Appeals Committee may be appealed to the General Faculties Council Academic Appeals Committee. Enquiries concerning standing in individual courses should be made to the professor in charge of the course. If the issue is still not resolved, the student may report the matter to the Office of the Dean for enquiry. See §23.8 (Appeals and Grievances) for further information.

    The Faculty's regulations governing academic appeals and grade appeals may be obtained in the Dean's Office.

143.3.2 Graduation

(1)

Time Limit for Completion of Degree:

    Normally, all students must complete their degree requirements within five calendar years from the time of their initial admission. This time limit includes all time during which a student is not in attendance, either by personal choice or as a result of suspension or requirement to withdraw.

(2)

Academic Performance for Graduation

    Students must achieve Satisfactory Academic Standing in their final year of the program; present credit (CR or a minimum University of Alberta grade of D or equivalent) in all program requirements; and present a graduation average of at least 2.0. The graduation average is a cumulative measure of a student’s grade points obtained while registered in the Faculty in all years and terms, including Spring/Summer. It is the quotient of (a) the total number of grade points earned by a student in courses credited to the degree and (b) the total weight of those courses.

(3)

Degree With Distinction

    Degrees with Distinction shall be awarded to students who achieve a GPA of 3.5 or higher on the last *64.5 that are taken in, or are approved specialization electives of, the Faculty and are included in the calculation of GPA.

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