Registration and Fees
22 Registration and Fees
22.1.1 Responsibility for Registration
Students are responsible for familiarizing themselves with the requirements and limitations of their programs as specified in each Faculty section of the Calendar, for ensuring that their programs are properly planned and in accordance with degree specifications, and for the completeness and accuracy of their registration. They are also responsible for adjustments in registration made necessary by changes to their academic status.
The registration period for the Fall/Winter Terms begins in mid-March for continuing students and in the beginning of May for early admitted students and confirmed admissions. The registration period for Spring/Summer Terms begins in mid-February.
The program in which a student seeks to register is in every case subject to the approval of the Faculty concerned. Students should note that they are required to register in courses in which they are deficient before registering in any other courses.
Students who, for any reason, fail to maintain any registration in a program for 12 or more consecutive months will be required to reapply and be readmitted to the program in order to resume their registration (see also §12.6). In some programs this requirement may apply to periods of less than 12 months; please consult the Faculty section of this Calendar.
22.1.2 Registration Procedure
Students use Bear Tracks (https://www.beartracks.ualberta.ca) to register in courses and create a conflict free class timetable. Some courses may be closed to web registration and the student must contact the teaching department for registration. Refer to the Registration and Courses menu at www.registrarsoffice.ualberta.ca for detailed registration procedures.
22.1.3 Reregistration in Courses
Students may not repeat any University course passed or courses for which they have received transfer credit except for reasons deemed sufficient, and verified in writing, by the Dean (or designate) of the Faculty in which they are enrolled.
Students may not reregister for credit or audit more than once in any failed University course, except for reasons deemed sufficient by the Dean (or designate) of the Faculty in which they are enrolled.
Students may not reregister for credit or audit more than once in any University course in which they have received a final grade of W, except for reasons deemed sufficient by the Dean (or designate) of the Faculty in which they are enrolled.
In cases where a student contravenes regulations 1, 2, or 3 above, the Dean (or designate) may withhold credit or indicate the course as extra to the degree, on the course registration that contravenes the regulation.
Students may not register for audit more than once in any University course in which they have received a final grade of AU (Audit) or AW (Audit Withdrawal) except for reasons deemed sufficient by the Dean (or designate) of the Faculty in which they are enrolled.
Students may repeat a Fall Term course in the Winter Term if it is offered in the Winter Term as long as the student complies with regulations 1, 2, and 3 above.
An undergraduate student who, because of unsatisfactory academic performance, is either required to withdraw, and/or required to repeat a year, and/or put on probation, will retain credit for courses in which grades of D or higher have been attained during the period for which the student’s performance was evaluated as unsatisfactory.
Notwithstanding this credit, Faculties may require substitution of other courses in programs in which full course loads are required.
The Faculties of Engineering, Law, Medicine and Dentistry, and Pharmacy and Pharmaceutical Sciences were granted exemption from (7) above.
22.1.4 Prerequisite Course Requirements
Departments may cancel the registrations of students in courses offered by the departments who do not meet the prerequisite requirements as stated in the course descriptions in this Calendar.
Degree credit may be withheld for courses with prerequisite requirements if the prerequisite requirements have not been met or waived in writing.
Where a prerequisite is stated, it is understood that equivalent courses may be used to satisfy the requirement. In addition, the prerequisite requirements may be waived with the written approval of the department that offers the course.
Students who are unsure that they meet the prerequisite requirements in a course, or who wish to obtain permission to have a prerequisite waived, should consult the department offering the course.
22.1.5 Corequisite Course Requirements
Students registering in courses for which a corequisite is listed must also register in the corequisite course or have previously passed the corequisite course. Departments may cancel the registrations of students in courses offered by the departments who do not meet the corequisite requirements as stated in the course description of this Calendar. Degree credit may be withheld for courses with corequisite requirements if the corequisite requirements have not been met or waived in writing.
Where a corequisite is stated, it is understood that equivalent courses may be used to satisfy the requirements. In addition, the corequisite requirements may be waived with the written approval of the Department that offers the course.
Students who are unsure that they meet the corequisite requirements in a course, or who wish to obtain permission to have a corequisite waived, should consult the Department offering the course.
Courses with corequisite requirements may only be used for degree credit if the corequisite requirements have been met or waived in writing.
22.1.6 Confirmation of Registration
Undergraduate students registering in the Fall/Winter Terms are required to confirm their intention to attend by paying one nonrefundable Confirmation Deposit of $175 in accordance with the instructions in the Registration and Courses menu at www.registrarsoffice.ualberta.ca. Students with outstanding accounts must pay the balance of those accounts and an additional $175.
The Confirmation Deposit is applied to the student’s tuition assessment. Students who pay a similar deposit to confirm acceptance of admission to a quota program do not pay an additional Confirmation Deposit. The Registrar will acknowledge the Confirmation of Registration by e-mail and will advise the student to view their Class Timetable and their Fee Assessment in Bear Tracks (https://www.beartracks.ualberta.ca) for a Registration is Confirmed message.
If an early admitted student pays a Confirmation Deposit and is subsequently denied admission, the University will refund the deposit. Otherwise, the deposit is nonrefundable.
Registrations of undergraduate students who fail to confirm their intent to attend by paying the Confirmation Deposit by the deadline (see §11) will be cancelled, and all courses will be deleted from their registrations. (Students who decide not to attend should delete courses immediately from their registrations to make class space available to other students.) After students pay the deposit, they must delete courses or formally withdraw in order to be eligible for any reduction in their fee assessment.
Students whose registrations are cancelled for nonpayment of the Confirmation Deposit may reregister.
Graduate students registering in any term and undergraduate students registering in Spring/Summer Terms are considered to confirm their intention to attend by maintaining a registration. A Confirmation Deposit is not required. These students are accountable for fees unless they withdraw by the appropriate deadline. The Registrar will acknowledge the registration by e-mail and will advise the student to view their Class Timetable and their Fee Assessment on Bear Tracks (https://www.beartracks.ualberta.ca) for a Registration is Confirmed message.
22.1.7 Late Registration
Students are normally required to complete their registration by the date specified in the Academic Schedule. After the end of the registration period, registration will be permitted only in exceptional circumstances and students may find that the course offerings are limited.
22.1.8 Adding and Dropping Courses before the Registration Deadline
Changes of registration may be made by students until the Registration Deadline (see §11). Normally students complete their own course adds, drops or swaps using Bear Tracks (https://www.beartracks.ualberta.ca). If a student decides not to attend they must delete (drop) their courses on Bear Tracks so that they are not assessed tuition fees and to release class space to other students. Instructors are not required to allow students to make up any class material, class time, or lab time they may have missed due to registering in a course after the commencement of classes.
22.1.9 Adding or Withdrawing from Courses after the Registration Deadline
After the Registration Deadline, students must first obtain permission from their Dean to add a course(s) late. The Courses to be Added/Deleted Form must be completed by the student and signed by the department(s) offering the course(s) and the student’s Dean and forwarded to the Registrar’s Office for processing (see §22.1.7 Late Registration).
After the Registration Deadline and until the Withdrawal Deadline (see §11), students may withdraw from courses in person at the Faculty or Department office. See §22.2.9 for the fees implications of withdrawals. A Withdrawal Form must be completed by the student and the appropriate signatures obtained. The signature of the student’s Dean is required and the effective date of withdrawal is that on which the student’s Faculty receives and dates the form. Changes in registration will not normally be approved after the deadlines appearing in the Academic Schedule. A student who does not formally withdraw from a course will be assigned a grade based on term work completed if they abandon a course without Faculty permission and will still be responsible to pay the fees assessed to the registration.
Students contemplating withdrawal are invited to discuss with their Faculty Advisor and/or Student Counselling Services questions relating to their withdrawal decision, readmission, or future vocational plans.
The policies outlined in §22 above will also apply to students who wish to audit a course, whether or not they are taking other courses for credit.
Audit Only Students (Auditors) are those registered in one or more courses, exclusively on a not-for-credit basis under the following conditions:
Since final permission to audit a course cannot be given until it is known that all students registered for credit have been accommodated, registrations as auditors will not be accepted until the eleventh class day of the term and must be submitted prior to the fifteenth class day of the term.
The Course Audit form can be obtained from the Registrar’s Office or at www.registrarsoffice.ualberta.ca.
The permission of the course section instructor must be obtained and the form submitted to the Registrar’s Office.
The Registrar’s Office will determine if space exists in the course section and, if space is available, process the registration.
Note: Obtaining the instructor's permission does not guarantee registration in the course section if it is determined that the course section is full.
Courses audited in this manner will not be considered as meeting prerequisite, admission, or course requirements for any University degree program.
Individuals auditing courses shall limit their participation in the class to that deemed appropriate by the instructor.
The imposition of attendance requirements for auditors is a matter of Faculty self-determination. Auditors should seek clarification of this information from the Faculty offering the course when they register.
Withdrawal from an audited course will result in a grade of AW, as will failure to attend where attendance is a course requirement. Refer to §11 for withdrawal deadlines.
Any person who is registered as a full-time or part-time student may also seek permission to audit a course by securing the approval of the instructor and the dean of the student’s Faculty.
Exceptional Athletes in Open Studies and Fresh Start students are not permitted to register as auditors or to change from credit to audit status.